The Project is Done . . . Now What?

It has been 18 long months since this project started, and now it is done with just a few small details waiting to close out. There is only one remaining question, now what?

There is one thing that I’d like to focus on for this post, the closing meeting.

After so many days and weeks and months on this project, it seemed anti-climatic to just end the project by simply stopping work. Besides, I would not be doing my part to really wrap it up the right way. So, I invited all 25 team members and other stakeholders to a long, but not grueling, meeting to finish things up. The agenda looked like this:

  1. Welcome
  2. Project Overview (we also had a pot-luck to break it up a little during this time)
  3. Accomplishments (including value adds)
  4. Lessons Learned
  5. Awards
  6. Final Thanks

Now this meeting lasted all morning, but after 18 months, 3 more hours was not going to hurt anyone and produced a GREAT pay-off. One important note is that I ended the meeting on-time. What was so great about it? Well, for one, everyone got to see what the team accomplished in a relatively short amount of time for the work that we did. Also, they got to see what their “extra” efforts did to produce values added that were unexpected. Lastly, and almost most importantly, was the lessons learned portion of the meeting. Beforehand, I had asked everyone to brainstorm lessons learned, including the good along with the bad. What we found out were some things done very well, and some things that will actually result in some departmental changes.

Lastly, I took a little time and fewer than $30.00 US and created a little momento of my own appreciation to each and every team member for their individual contribution. It was small, but the entire team walked out with their heads held high and a small token to remind them of what they accomplished.

It is important to hold a project closure meeting with the entire team. It is important to recognize the projects celebrations as well as what went wrong and how to avoid it in the future. Most importantly, it is critical that you show your team appreciation for what they’ve accomplished. Your people are the ones who make you and your projects successful. I spent just over a dollar a person and it made them smile. It doesn’t take much, just some thought and a little time.

Congratulations on finishing your project on-time and under budget!! Now go wrap it up and put some closure on it!!

Evolution of a Project Manager

I was reading another blog post on PMI’s official website and came across a post that asked if project management made me happy. The immediate, and overwhelming answer is and has been, YES! but as I read through it, it got me thinking . . .

Searchers – defined as the group who is looking for the next thing, enjoying the freedom. This group is better at starting a project.

Wrestlers – defined as the group of project managers that really works hard to the very end – passionate about doing the job until it is finished.

Balanced – this group is, as the title indicates, a balance of both in equal parts

This got me thinking, where am I in this picture? I absolutely know the answer a year ago. I used to tell people that I love being a project manager because I call myself ADD, loving to start new things, but often not really finishing them. Then, I would LOVE getting them started and would finish, somewhat begrudgingly. Well, this past year and a half, I’ve been working a huge project that has taken most of my time. This project, while great in the grand scheme of things, has been a real eye opener for me. I have learned a great deal about becoming a wrestler and the balance that needs to occur. I guess you could say I have matured as a PM. Do I still love to be the searcher? Absolutely, it really is my first passion and I enjoy the project initiation and planning. At the same time, I have learned to love the end product as well. If done correctly, there is a good pat on the back at the end waiting on me.

How do you measure up?

Here is the link to the original blog by Jorge Valdes Garciatorres, PMP : http://blogs.pmi.org/blog/voices_on_project_management/2011/08/does-project-management-make-y.html